Education Without Borders: Managing Critical Incidents & Assessing Risk in International Scholastic Travel


Project Description

Every student, home safe, every time.

Does your school send students overseas? Are you aware of the legal obligations you are under in fulfilling your duty of care to them? Would you be able to respond quickly and in a well-prepared manner should an injury, illness or security situation mean they need immediate assistance?
Crucially, would you be able to demonstrate that you have taken all appropriate measures to mitigate the reasonably foreseeable risks specific to that trip and precise location? Would you know how to communicate with friends and family during a rapidly evolving situation? Would you know how to manage the media and protect the reputation of your academic institution?
If your school is exposed in this way, then the Education Without Borders conference is possibly the most valuable day out of school you’ll take this year.

Official Partners

Sessions Include

Travel Opens Eyes:

In a day full of some pretty serious topics, our day starts and ends with a reminder of the importance of international travel for young people with two keynote sessions about adventure, personal growth and the inspiration one can gain from seeing the world first hand.


In this session, our legal expert will guide you through the key areas of the legal landscape. Key scholastic case studies and recent case law from school trip incidents will be presented and discussed. A close look at the coroners court, differing jurisdictions and inquests will also be presented. What would be asked of you during the inquiry following an incident, what level of documentation and detail would you be required to recall in describing not only what you did and when, but why you did it and on whose advice? Finally we look at the potential penalties for both schools and individuals in the context of a negligence finding under varying contexts.

Critical Injury or Illness:

In this session we take a close look at varying global healthcare capability and we map out the ‘jig saw’ of overlapping service providers and organisations who can assist you in a medical emergency. How can you enact them and under whose authority are they acting? We review recent case examples and consider potential gaps that can be addressed in your schools ability to be informed and prepared at each stage of a potential medical emergency or movement, we also consider what decisions you might be called on to make? Finally we consider managing pre-existing conditions in the more remote or developing areas of the world.

Incident Response Workshop:

In this full one hour ‘immersive session’ we ‘deep dive’ into the key phases following a terror attack in Barcelona. Firstly we look at the immediate response to the incident, consider how you account for your people and what information will flow from the scene. Our workshop then considers a serious injury that has been sustained by a staff member and how this must be managed. We look at the necessary communications plan and media messaging following a journalist inquiry and finally the psychological support needed at a rapid pace for the students physically unharmed but emotionally traumatised by this event.

Crisis Communication:

Do you have plans in place to communicate effectively during a crisis? Communication, especially during a high profile event is critical. Managing media attention, making timely and informed communications to all parties and not saying the wrong thing can be the difference between a reputation being furthered or being seriously damaged.

Financial Mitigation:

Medical treatment, medical movement, and security incident support are extremely expensive. We take a look at the role of financial mitigation, the areas you may not have covered, and the extent to which your insurance policy may or may not provide medical, travel or security assistance during a critical incident.

Haberdasher’ Aske’s Story: From days at the park to 3 weeks in India, 180 trips a year explained

Simon is currently Assistant Head , Co-Curricular at Haberdashers’ Aske’s School for Girls in Elstree. As Educational Visits Co’ordinator he oversees around 180 Educational Visits each year ranging from a day out to the local park through to 3 week adventures in India. Keeping on top of this is a challenge in terms of the financial implications for a school bursary but more importantly the safety of the students. School Inspectors expect to see examples of robust trip planning and risk assessments that are fit for purpose. Simon talks you through the guidance you can give your teaching staff in terms of the finances whilst demonstrating how an online trips and consent system can rid you of paperwork, link in with your existing pupil management system and save you money whilst ensuring the safety of students and staff.

Finding your way through the information and guidance minefield:

Sean will show you the path and give you the intellectual compass and skills to get you through the maze of information that is available. What you need to focus on, where to start the journey and how to determine what you need and where to find the optimum information to suit your needs. A trip through guidance, acronyms and best practice…

‘A Guide to Critical Incident Management Planning – Focus: Incident Abroad’:

‘All staff play an essential role in enhancing and maintaining the safety and security of their school, it’s pupils, staff, parents and visitors. Ensuring that staff at all levels understand their responsibilities and are able to respond effectively to critical incidents significantly improves a school’s capability to successfully manage, endure and recover from an incident.

This’s presentation will address a range of critical incident scenarios and the solutions to effectively manage them while on school visits in the UK and abroad.’

Missing Person:

When an external event occurs, such as the bombings in Sri Lanka this year, there is the chance to be effected in many ways. One of which, due to the chaos which ensues is a missing person scenario. We take a look at commercial partners, foreign office and other available support in a missing person overseas scenario.

Confirmed Speakers

Dr Martin Vinnell
Director of Health, Safety, Occupational Health & Regulated Facilities, University of Cambridge
Sean Taylor
Scholastics Health & Safety Advice and Outdoor Education Delivery Expert
Alistair Macdonald
Former Award Wining BBC TV Reporter  & Media Trainer for Schools
Simon Turner
Assistand Head & EVC, Haberdashers’ Aske’s School for Girls
Colin Pereira
Head of High Risk & Security, ITN News
David Cope
Group Crisis Manager Vodafone
Mike Causey
Director of Safety and Security, LDi
Gerard Forlin QC
Internationally renowned legal expert
Paul Thornbury
Head of Security, London School of Economics
Emily Roberts
Managing Director, Solace Global Risk

Last Year’s Event

Addressing travel risk for schools

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Intrinsic Scholastic Tool Kit

The Intrinsic team specialise in supporting schools through a comprehensive range of medical, security and risk management services. Our scholastics tool kit, prepared by Intrinsic Assistance aims to provide staff with the confidence and tools to tackle any incident.

Kit Includes:

Crisis Incident Pocket Book For Staff
Aide Memoire Travel Tips For Students
Trial Subscription to the Intrinsic Assistance Application

A snapshot of schools that attended in 2018

Marlborough College


Albyn School

Baranards Castle School

Badminton School

Lambrook School

Ballerbys College

Bradfield College


British Embassy School, Ankara

Bruern Abbey School

Cranleigh School

Doha College

Felsted Preparatory School


Glenstal Abbey School

Headington School

Hockerill Anglo-Eurpoean School

Ipswich School

Mill Hill School

Orwell Park School

Pocklington School

Prior Park College

Queen Anne School

Queen Ethelburga’s Collegiate

Sherbourne School

Sir Roger Manwood’s School

St Georges International School Luxembourge

Talleem Schools UAE

The American School in England – TASIS

The British School of Brussels

Tudor Hall School

Warminster School

Westminster School

Waldingham School

Ways to pay

The price for a Delegate Rate at Education Without Borders: Schools is £329 + VAT (£394.80).

Pay instantly online: Complete the form below and then proceed to pay online. If you do not have a PayPal account please click ‘Check Out as a Guest’. You shall receive a confirmation email shortly afterwards.

Pay via invoice: Simply request an invoice via email to info@mcmillancooper.com with your desired delegate rate. We will then send an invoice to you within 24 hours. Once payment has been received your delegate pass will then be confirmed.

Register and pay for your pass using the form below

Payment details are taken on a separate website via PayPal’s secure server. To request an invoice please contact info@mcmillancooper.com with the details of your request.

Payments must be made in full prior to the event. Cancellations must be confirmed in writing 30 days prior to the event and will be refunded minus an administration fee of £100. We regret that no refund can be made after that date. Substitutions will be accepted if notified in writing prior to the event.

I would like to be kept up to date with the news and developments of Education Without Borders: Schools and the other events in this series and receive Travel Risk Media's fortnightly Travel Risk Report and Travel Risk Review.

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